Business support
Diary management
Keep your calendar under control
Donât let your calendar overwhelm you. Keep it under control with our diary management service. Frantic, overbooked days will quickly become a thing of the past and double bookings will be nothing but a memory.
The most effortless way to keep your calendar under control is to use our business support service. Your virtual assistant will help you streamline your calendar giving you time to balance meetings with work and time to yourself.
A more predictable way to work
By outsourcing admin such as diary management, youâll have someone scheduling your meetings on your behalf making sure theyâre always in line with pre-agreed parameters. Theyâll book meetings for you and will follow-up with meeting attendees and hosts 24 hours before your meeting to prevent frustrating no-shows and last-minute changes.
Multiple time zones can be a headache, but your private assistant can find a time thatâs acceptable to all attendees, regardless of where theyâre calling in from. Not only that, but theyâll distribute pre-reading and post physical samples to help your meeting go swimmingly.
Maximise your time
Your VA can manage your calendar for you whether your meetings are virtual or in-person. Theyâll send out Zoom or MS Teams invites for you and host board meetings too, making it easier for you to turn up and get on with the task in hand. Booking in a face-to-face meeting? Your virtual assistant can book a location for your meeting, ensure the right technology is there and even arrange for catering.
Hosting a meeting is one thing, taking minutes and fielding technical queries is another. Your virtual assistant will take minutes for you and distribute them after the meeting (with your approval of course). They can also let people into the meeting room for you, set-up break-out rooms and deal with any technical hiccups.
Wondering how our diary management service could work for you? Hereâs an example of how your virtual assistant can help you keep your calendar in check.
How can Timpi help with diary management?
Wondering how our diary management service could work for you? Hereâs an example of how your virtual assistant can help you keep your calendar in check.
Keep your diary up-to-date
Your VA stays on top of meeting confirmations, location changes and information updates so you always have the right details at the right time.
Block out time for travel & prep
Your virtual assistant knows youâre not superhuman, which is why they make sure youâve got time in your diary to actually travel to your meetings. (Theyâll even let you know the best route to take). Not only that, but they add time into your diary for meeting preparation and post-meeting reflection so youâre always on top form when you join a meeting.
Book and confirm your meetings
Your personal assistant sends out meeting invites and confirmations with the correct video call links and ensures meeting times work for all participants regardless of where they are in the world. Not only that, but your VA will reconfirm meetings 24 hours in advance, so everyoneâs where they need to be at the right time.
Manage your board meetings
Your virtual assistant will set up your Zoom link, make sure everyone attends and follow up with latecomers. By recording the meeting they can take minutes and log actions ready to be distributed to all participants.
Ensure you have time to work
Meetings are all well and good, but what about all that work? Your virtual assistant will block out time in your calendar for work, protecting it from phone calls and meetings.
Transcribe meeting notes
Send a voice note to your virtual assistant after your sales call or meeting, and your VA will update your CRM or to-do list with your call notes.
