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Keep your calendar under control
Donât let your calendar overwhelm you. Prevent double bookings and keep those back-to-back meetings under control with our diary management service. Your virtual assistant will help you streamline your calendar, giving you time to balance meetings with work and time for yourself.
Effective diary management
Outsource your diary management to Timpi, and your VA will schedule meetings in line with pre-agreed parameters. Theyâll book meetings for you and handle follow-ups 24 hours before your meeting to prevent frustrating no-shows and last-minute changes. They can even ensure meetings held in multiple time zones work for all attendees, regardless of where theyâre calling in from.
Effective diary management
Outsource your diary management to Timpi, and your VA will schedule meetings in line with pre-agreed parameters. Theyâll book meetings for you and handle follow-ups 24 hours before your meeting to prevent frustrating no-shows and last-minute changes. They can even ensure meetings held in multiple time zones work for all attendees, regardless of where theyâre calling in from.
Virtual diary management service
Your VA can manage your calendar for you whether your meetings are virtual or in-person. Theyâll send out video call invites for you and host board meetings too – letting attendees into the meeting room, setting up break-out rooms and dealing with any technical hiccups, so all you need to do is turn up.
Very efficient and professional service. They went over and beyond to provide a service that gave me back many hours in my busy schedule. Highly recommended for busy professionals looking for a hassle-free, professional virtual assistant service
– Yomi Tejumola, A1go
What is diary management?
Diary management (sometimes called calendar management) is the art of scheduling a diary to prevent that all-too-familiar feeling of overwhelm resulting from too much going on. Your VA handles all meeting bookings on your behalf, ensuring sufficient time for focused work, travel and downtime. You get an organised diary and more time to do what matters without trying to squeeze too much in.Â
What is diary management?
Diary management (sometimes called calendar management) is the art of scheduling a diary to prevent that all-too-familiar feeling of overwhelm resulting from too much going on. Your VA handles all meeting bookings on your behalf, ensuring sufficient time for focused work, travel and downtime. You get an organised diary and more time to do what matters without trying to squeeze too much in.Â
How can Timpi help me manage my diary?
Wondering how our diary management service could work for you? Hereâs an example of how your virtual assistant can help you keep your calendar in check.
Keep your diary up-to-date
Your VA stays on top of meeting confirmations, location changes and information updates so you always have the right details at the right time.
Block out time for travel & prep
Your virtual assistant knows youâre not superhuman, so theyâll allocate time for you to travel to your in-person meetings. Theyâll also add time into your diary for meeting prep and post-meeting reflection so youâre at your best when you join a meeting.
Book and confirm your meetings
Your personal assistant sends out invites with video call links and ensures meeting times work for all participants wherever they are in the world. Not only that, but your VA will confirm meetings 24 hours in advance, so everyoneâs there on time.
Manage your board meetings
Your virtual assistant will set up your Zoom link, make sure everyone attends and follow up with latecomers. By recording the meeting they can take minutes and log actions ready to be distributed to all participants.
Ensure you have time to work
Meetings are important, but what about all that work? Your virtual assistant will block out time in your calendar for work, protecting it from phone calls and meetings.
Transcribe meeting notes
Send a voice note to your virtual assistant after your sales call or meeting, and your VA will update your CRM or to-do list with your call notes.
How much does diary management cost?
With Timpi, youâll only pay for the minutes your VA spends looking after your diary and calendar â even if itâs 15 minutes one week and an hour the next. Itâs an economical way to be sure someoneâs got your back without paying for a dedicated resource.
How use diary management?
Diary management might not feel like the most pressing task on your list, but by organising your calendar, youâll be amazed at how quickly everything else falls into place. Use your Timpi VA to manage your diary, and you can look forward to:
- Less stress – youâll never have a double booking again!
- More productivity – with more time on focused work, itâs easier to grow your business.
- More time – no more time wasted on back-and-forth emails trying to find the perfect date.
How use diary management?
Diary management might not feel like the most pressing task on your list, but by organising your calendar, youâll be amazed at how quickly everything else falls into place. Use your Timpi VA to manage your diary, and you can look forward to:
- Less stress – youâll never have a double booking again!
- More productivity – with more time on focused work, itâs easier to grow your business.
- More time – no more time wasted on back-and-forth emails trying to find the perfect date.
